Web Design Invoice Template
Free web design invoice template for website projects, redesigns, and web development services. Includes scope, deliverables, revisions, and payment terms.
A web design invoice helps designers and agencies bill clients for website projects, redesigns, and maintenance services. This template separates design phases, development work, content, and hosting into clear line items while protecting against scope creep with defined revision limits.
When To Use
Use this template when billing for website redesigns, new website development, landing pages, e-commerce sites, maintenance, or ongoing website support.
Template
Example
WEB DESIGN INVOICE Modern Web Studio Invoice Number: WEB-202705-031 Invoice Date: May 15, 2027 Payment Due Date: June 15, 2027 Payment Terms: Net 30 FROM Modern Web Studio 456 Innovation Road San Francisco, CA 94102 info@modernwebstudio.com www.modernwebstudio.com BILL TO EcoFresh Foods Inc. Attn: Marketing Manager Portland, OR 97205 PROJECT DETAILS Project Name: EcoFresh Website Redesign Project Start Date: April 20, 2027 Estimated Completion: June 10, 2027 Project Type: Full Website Redesign DESIGN AND DEVELOPMENT BREAKDOWN | Description | Qty | Rate | Amount | |-------------|-----|------|--------| | Discovery and Strategy Session | 1 | $1,200 | $1,200 | | Wireframing and UX Design | 1 | $2,500 | $2,500 | | Visual Design and Mockups | 8 | $350 | $2,800 | | Front-End Development | 60 | $85 | $5,100 | | Back-End Development | 40 | $100 | $4,000 | | Content Migration | 16 | $75 | $1,200 | | Testing and QA | 20 | $80 | $1,600 | DELIVERABLES INCLUDED - 12-page website - Responsive mobile design - WordPress setup and training - Basic SEO optimization - Two rounds of revisions FINANCIAL SUMMARY Total Project Fee: $18,400 Deposit Paid: -$5,000 Milestone Payment 1: -$4,700 Balance Due: $8,700 TAXES: $0 TOTAL AMOUNT DUE: $8,700 PAYMENT SCHEDULE - Deposit (May 15): $5,000 PAID - Milestone 1 Design Approval (May 25): $4,700 PAID - Final Payment (upon June 10 delivery): $8,700 DUE THANK YOU Thank you for this project. We look forward to launching your redesigned website. For questions, contact: Jason Chen Project Manager Modern Web Studio jason@modernwebstudio.com (415) 555-0189
Frequently Asked Questions
Should web design invoices include hosting and domain costs?
Typically, no. Design and development are separate from hosting and domain registration. You can either let clients handle these or add them as add-on fees.
How do I handle scope creep in web design projects?
Clearly define pages, features, and revision rounds on the invoice. Charge separately for any additions beyond the agreed scope.
What's a realistic payment schedule for web projects?
Common: 30-50% deposit, milestone payments at project phases, and 20-40% final payment upon delivery.
Should I charge for post-launch revisions?
Yes. Include 30-60 days of free support, then charge hourly rates for bug fixes or changes after that period.
How do I price different types of web work?
New websites typically cost more than redesigns. Landing pages cost less than full sites. Charge separately for features like e-commerce, custom code, or integrations.
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