Virtual Assistant Invoice Template
Free virtual assistant invoice template for remote assistants, administrative freelancers, and virtual support providers billing hourly or package services.
This virtual assistant invoice helps remote assistants bill clients for administrative support, scheduling, research, and project tasks. It includes hours, services, and retainer details to make remote billing professional and transparent.
When To Use
Use this template when invoicing for virtual assistant services, remote administrative support, email management, scheduling, or ongoing virtual help.
Template
Example
VIRTUAL ASSISTANT INVOICE Invoice Number: INV-2027-112 Invoice Date: May 30, 2027 Payment Due Date: June 13, 2027 Payment Terms: Net 14 FROM Remote Admin Co. 615 Cloud Avenue New York, NY 10018 (212) 555-0123 admin@remoteadminco.com BILL TO GreenLine Digital 210 Hudson Street New York, NY 10013 SERVICE PERIOD Service Period: May 1, 2027 - May 31, 2027 SERVICE BREAKDOWN | Description | Hours | Rate | Amount | |-------------|-------|------|--------| | Email and calendar management | 12 | $35 | $420 | | Client correspondence | 8 | $35 | $280 | | Meeting and travel arrangements | 6 | $35 | $210 | | Project research and reporting | 5 | $35 | $175 | SUBTOTAL: $1,085 TAXES: $0 TOTAL DUE: $1,085 NOTES Hours are billed in 15-minute increments. PAYMENT METHODS Please pay by ACH or PayPal. THANK YOU Thank you for your trust and partnership.
Frequently Asked Questions
How do I invoice as a virtual assistant?
Include hours worked or retainer fees, task descriptions, service period, and payment terms.
Should I bill in 15-minute increments?
Many virtual assistants bill in 15-minute increments to capture smaller tasks accurately.
Can I invoice for a monthly retainer?
Yes, monthly retainers are common and should include a clear scope of services and payment terms.
How do I charge for project-based work?
List project work separately from hourly support and agree on a fixed fee in advance.
What should I include in the invoice notes?
Include billing period, rounding rules, additional services, and payment instructions.
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