Automotive Repair Invoice Template
Free automotive repair invoice template for mechanics, service shops, and mobile technicians billing diagnostics, labor, and parts.
This automotive repair invoice helps auto shops and mobile mechanics bill customers clearly for diagnostics, parts, labor, and service charges. It includes vehicle details, repair descriptions, and payment terms to support professional vehicle service billing.
When To Use
Use this template when invoicing vehicle repairs, maintenance services, diagnostics, parts replacement, or automotive service packages.
Template
Example
AUTOMOTIVE REPAIR INVOICE Invoice Number: INV-2027-056 Invoice Date: May 18, 2027 Payment Due Date: June 1, 2027 Payment Terms: Net 14 FROM Northside Auto Care 920 Service Road Charlotte, NC 28205 (704) 555-0137 service@northsideauto.com BILL TO Anthony Greene 1201 Birch Lane Charlotte, NC 28202 VEHICLE DETAILS Make: Toyota Model: Camry Year: 2018 VIN: 4T1B11HK5JU123456 License Plate: ABC-9821 REPAIR SUMMARY | Description | Qty | Rate | Amount | |-------------|-----|------|--------| | Diagnostic inspection | 1 | $95 | $95 | | Labor | 2.5 | $120 | $300 | | Brake pads and hardware | 1 | $180 | $180 | | Shop supplies | 1 | $20 | $20 | SUBTOTAL: $595 TAXES: $53.55 TOTAL DUE: $648.55 ADDITIONAL DETAILS Labor warranty: 30 days. Parts warranty: 90 days. PAYMENT METHODS Pay by credit card or ACH bank transfer. THANK YOU Thank you for choosing Northside Auto Care.
Frequently Asked Questions
What should an auto repair invoice include?
Include customer and vehicle details, labor hours, parts costs, diagnostics fees, taxes, and payment terms.
Should I itemize labor and parts?
Yes, itemizing labor and parts improves transparency and helps customers understand the repair costs.
How do I bill for shop supplies?
Include shop supplies as a separate line item or small fee to cover fluids, cleaners, and disposable materials.
Can I include a warranty note?
Yes, include any warranties or guarantees for parts and labor directly on the invoice.
What if additional repairs are needed?
Note that additional repairs require customer approval and will be billed separately.
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